Frequently Asked Questions - Clinical Nutrition Week

Gereral Questions
Exhibit Hall Questions
Registration Questions 

General Questions:

• I am speaking at CNW, and my spouse/guest would like to attend my session. Is this OK? Does my spouse/guest need a badge?
  • YES, your spouse/guest may attend the session and is required to wear a guest badge, which can be picked up onsite at the registration desk.
   
• Which registration types include credits or a certificate of attendance?
  • All full conference registrants and pre-conference registrants are eligible to receive a certificate of attendance or continuing education credit. Exhibit personnel badges, guest badges or press passes do not include certificates or credits.
   
• Do students, interns or residents receive a discounted registration rate?
  • Full time students and new practitioners within two years of receiving their license receive a discounted rate. Proof of student status or licensure date, in the form of a letter from your department head, copy of your semester schedule or copy of your license, is required with your printed registration form in order to receive the discount. If you submit your registration without the required documentation you will be charged the full rate to attend.
   
• Do I have to be a member of A.S.P.E.N. to attend CNW?
  • No, you don't have to be a member. Those who are not A.S.P.E.N. members or are members of any of the participating organizations are welcome to attend. Significant registration discounts are available to members of A.S.P.E.N.
   
• Can I cancel my registration and receive a full refund?
  • All cancellation requests must be received in writing. You may cancel your registration until the final preregistration date and receive a full refund less a $90 processing fee for main conference cancellation and a $25 processing fee for pre-conference session cancellation. Meeting no-shows and cancellation requests received after the final preregistration deadline are not eligible for a refund.
   
• Does A.S.P.E.N. accept electronic wire transfers as a form of payment?
  • Yes, please contact our office to receive the information necessary to process the transfer. Please note, a $25 processing fee must be added to the final total.
   
• Does A.S.P.E.N. offer "team" discounts?
  • No, meeting registrations are individual basis only.
   
• How do I find a roommate for the meeting?
  • A.S.P.E.N. offers a referral process where we will share your name and contact information with others seeking a roommate for the meeting. Simply email your name, arrival/departure dates, and smoking preference to our office and the names of others seeking a roommate will be sent to you. Please note, you are responsible for making contact with other individuals and setting up your own hotel reservations.
   
• How do I receive an international letter of invitation?
  • To receive an invitation letter you must first be a paid registrant. Once you have registered email or call our office (301.587.6315) and we will send you a letter of invitation (email, fax or mail).
   
• How do I receive an international certificate of attendance?
  • Certificates of attendance will be available to all international attendees who complete the full conference survey available at the onsite CE Pavilion
   
• Will I receive printed handouts for sessions?
  • To reduce the amount of paper and be more environmentally responsible, neither handouts nor a conference book will not be available. Instead an eLearning Journal will be available in early January on the CNW website so that attendees may preview sessions and print out learning objectives, outlines, test your knowledge questions and references. Please note that all Full Conference attendees receive a one year subscription to the CNW Online Library to view, download and print handouts submitted by session leaders as well as listen to the digital recording of sessions.
   

Exhibit Hall Questions:

• Can exhibitors attend preconference or postgraduate courses without registering for CNW?
  • YES, but you must pay the fees for the course.
   
• Can exhibitors attend CNW sessions free of charge?
  • Exhibitors receive a complimentary exhibitor registration as outlined in the current exhibits prospectus. All other exhibit personnel must register for CNW and pay registration fees to attend sessions.
   
• Are children allowed in the exhibit hall?
  • Children 12 years of age and older are allowed in the exhibit hall if accompanied by an adult.
   
• Can I purchase a one-day pass to the exhibit hall?
  • You must be fully registered to attend Clinical Nutrition Week in order to gain access to the exhibit hall.
   

Registration Questions:

• What does registration include?
  • Full conference attendees will receive the following:
    • Access to all main conference sessions presented at CNW (note - Preconference sessions are an additional fee)
    • Invitation to attend the open reception
    • Access to the CNW Exhibit Hall and Poster Pavilion
    • Special CNW Bookstore pricing for all onsite purchases
    • Opportunities to meet your peers at discipline and section meetings open to all CNW attendees
    • One-year access to the CNW Online Library where you will have access to the audio recording and handouts of every session presented at the conference
     
   
• Can I register for a postgraduate or preconference course without registering for CNW?
  • YES, you may register for a half day or full day course schedule for the day prior to the official meeting without registering for the full conference.
   
• Can I change the preconference/postgraduate courses I have registered for?
  • YES, if space is available. Changes must be made prior to the start of the meeting and may be subject to higher registration fees based on the time of the change and type of change being made (ie. Half day course to full day course).
   
• Can I register for preconference courses on-site?
  • YES, but space is limited for all preconference courses and registration fees will be higher if you register on-site.
   
• If I miss the registration deadlines, can I still register for CNW?
  • YES, but you must register on-site.
   
• When is the latest I can mail my registration form to be pre-registered (as opposed to having to register on-site)?
  • The deadlines for early and late registration are listed in the Clinical Nutrition Week brochure each year and on the Clinical Nutrition Week Website. If you mail your registration after this date, it will NOT be processed, and you will be required to register on-site.
   
• Can registrations be shared or transferred to another name if I can't make it?
  • No.
   
• Do you have one-day registration fees?
  • YES, you may register for individual days without registering for the full conference.