Skip to content

Frequently Asked Questions

Please see below for answers to questions you may have regarding the cancellation of the in-person ASPEN20 conference and switch to a virtual conference. We will continue to provide necessary updates as they are available. See FAQs regarding the new virtual conference.

Updated March 18, 2020 

Why was ASPEN20 canceled?

Following the Federal Government directive issued on March 9, 2020 by Vice President Mike Pence that Americans should “avoid crowds”, the State of Emergency declared in Florida by Governor Ron DeSantis, and our healthcare audience who have been severely impacted by institutional travel restrictions, ASPEN made the difficult decision to cancel the in-person annual conference scheduled for March 28-31 in Tampa, FL and replace it with a virtual conference that will take place on the same days — March 28–31, 2020. 

If you registered for the in-person conference, your registration has been automatically switched over to the virtual conference. You will receive an email with details. Please see FAQs for the new virtual conference. 



Are all ancillary events associated with ASPEN20 canceled as well?

Yes, all in-person events associated with the ASPEN20 conference will not be occurring in Tampa, Florida. Check back soon for updates on sponsored virtual sessions.

 



Have all pre-conference courses been cancelled or will they be included in the virtual conference?

All except for two pre-conference courses, including the Physician course and the Research Workshop, have been cancelled.

The two pre-conference courses are that included in the virtual conference are: 

  • Nutrition for the Practicing Pediatric Clinician: Nutrition Assessment and Intervention in Special Pediatric Populations
  • The GI Tract: Select GI Disease States and Associated Nutritional Challenges 

Registrants for these preconference courses will have their registration transferred to the virtual pre-conference course.  

 

What should I do about my hotel reservation?

The ASPEN20 Housing manger, Experient, is cancelling the room reservations that were made in the ASPEN20 room block. If you did not book your hotel in the ASPEN20 room block, you will need to cancel your reservation directly with the hotel.

  • Tampa Marriott Water Street: 813-221-4900
  • Sheraton Tampa Riverwalk: 813-226-4429
  • Westin Tampa Waterside: 813-229-5017
  • Embassy Suites: 813-769-8300
  • Hilton Tampa Downtown: 813-204-3000 



I have already made my travel arrangements. What do I do about my flight?

Flight arrangements should be canceled by the person that made them. Please refer to your airline carrier’s policies regarding any cancellation fees associated with your flight.



Will any sessions be made available virtually?

Yes, we will have a virtual conference that will take place on the same days — March 28–31, 2020. The new and expanded virtual conference will contain many of the program sessions that would have been available onsite. Unfortunately, we will not be able to offer all the sessions virtually. We will soon have the updated program available with session details, and exact dates and times. The sessions will also be recorded.



What should I do about my registration if I was planning to attend ASPEN20 in Tampa?

Your in-person conference registration will be converted to the virtual conference registration. If you would like to cancel your registration for the virtual conference, please fill out this form by 11:59 PM ET on March 25, 2020.



I was scheduled to present in a pre-conference course or main conference session, will my course or session be automatically placed in the virtual conference?

Many, but not all pre-conference courses and main conference sessions will be part of the virtual conference. Presenters are asked to keep the original date and time of their course or session free on their calendars to ensure an ability to present virtually. Communication from ASPEN to presenters is forthcoming. 



I was scheduled to present in a roundtable or skills lab session, will those sessions take place virtually?  

Unfortunately, the roundtable and skills lab sessions will not be part of the ASPEN20 virtual conference. Official notification will be sent to those presenters.   



What happens if I submitted an abstract?

All accepted abstracts will be published in the Journal of Enteral and Parenteral Nutrition(JPEN) as previously scheduled. All published abstracts are eligible for inclusion on your CV. Please visit the abstracts webpage and scroll toward the bottom of the page for instructions on how access the published abstracts.  

Unfortunately, there will be no oral abstract presentations held virtually.   



I have more questions, who can I contact?

You can send your questions to [email protected] or call 301-587-6315.