ASPEN and Affiliate Chapter Continuing Education Partnership Opportunity

In October 2012, the ASPEN board of directors approved a two-year pilot program of the re-establishment of a co/joint sponsorship/providership arrangement between the ASPEN national office and affiliate chapters for the provision of continuing education (CE) credit to dietitians, nurses, pharmacists and physicians at chapter annual events.  This program is available to all chapters in good standing.  A chapter in good standing meets the following requirements:

  1. Must be up-to-date on filing the chapter’s annual report with ASPEN
  2. Must be listed as tax exempt on the IRS website: http://apps.irs.gov/app/eos/
  3. Must have a current chapter officers roster on file with ASPEN
  4. All chapter members must be members of ASPEN national

Chapters are not obligated to go through ASPEN to provide CE credit for the annual events if another process is already in place that meets the needs of the chapter.  

For those chapters who wish to partner with ASPEN, one of the most important components of planning is allowing enough time in advance of the educational activity to accomplish all of the steps necessary to produce a CE compliant program for four different disciplines.  To ensure both ASPEN and chapters are able to meet all requirements of the four accreditation bodies, the following submission timeline has been established and must be adhered to annually. 

Event Dates     
Letter of Intent Due on or Before 
(9-11 months prior) 
Proposal Due on or Before 
(6-8 months prior) 

January, February, March

April 1

July 1

April, May, June

July 1

October 1

July, August, September

October 1

January 1

October, November, December

January 1

April 1

Note: For this first cycle of educational activities, we are extending the August 1st deadline for Letter of Intent to September 1st 2013.  

Resources  

Chapter CE Handbook  

Checklist Document Contents

  1. Development                                                                                            
  2. Implementation from the responsibilities chart                                                  
  3. Post Event and record keeping requirements                                                       
  4. Program Materials Checklist of Required Items (Promotional Material and Syllabus)
  5. Conflict of Interest Policy & Community Relationships Disclosure form
    Sample Forms – these are samples and may be adapted when needed by the chapter
  1. Program Proposal form
  2. Joint/Co Sponsorship/Providership Agreement form
  3. Speaker confirmation letter
  4. Speaker agreement and release forms 
    1. Agreement Sample
    2. Release Sample
     
  5. Speaker thank you letter
  6. Speaker Guidelines  
  7. Moderator Guidelines
  8. Travel expense voucher
  9. Letter of Agreement for Contributed Funds
  10. Program and Speaker Evaluation